The change company address is one of the important procedures in the operation process of enterprises in Vietnam. This procedure not only involves updating the information on the Business Registration Certificate but also affects tax, social insurance and transaction obligations with partners. Below is a detailed guide to the process, records, and necessary precautions when making a change of company address.
Legal grounds
According to the provisions of Article 30 of the Law on Enterprises 2020 and Article 47 of Decree 01/2021/ND-CP, enterprises are obliged to register to change the contents of the enterprise registration certificate, including the head office address, within 10 days from the date of change.
Classification of change of address
► Change of address in the same ward/commune of the province/city
- Do not change the tax authority.
- The procedure is simple, there is no need for tax closing.
► Change of address to another ward or province/city
- Making changes to the tax authority.
- Tax closing procedures must be carried out at the old tax office before registering to change address.
Records on change of head office address
► In case of changes in the same ward or commune in the province/city
- Notice of change of enterprise registration content (Form II-1).
- Decision and meeting minutes (if any) of the owner or the Board of Members/Board of Management on the change of address.
- Power of attorney (if the applicant is not the legal representative).
- Copy of the applicant’s ID.
► In case of changing to another ward/commune or province/city
- In addition to the above documents, it is necessary to add:
- Tax registration information adjustment declaration (Form 08-MST).
- Notice of tax finalization of the tax authority where the former head office is located.
Order of implementation
► Changes within the same ward/commune
Prepare dossiers according to regulations.
Submit the dossier at the Business Registration Office where the enterprise is headquartered or through the National Business Registration Portal.
Receive a new Business Registration Certificate within 3 working days of receiving a complete and valid dossier.
► Change to another ward/commune or province/city
Carry out tax closing procedures at the tax office where the former head office is located.
Prepare the dossier and submit it at the Business Registration Office where the new headquarters is located.
Receive a new Business Registration Certificate within 3 working days of receiving a complete and valid dossier.
What to do after an address change
- Update the information on the e-invoice: Submit form 01/ĐKTĐ-HĐĐT to update the new address with the tax authority.
- Notify the Social Insurance Agency: Notify about the change of head office address.
- Update information with the bank: Change the address on the company’s bank records.
- Notify customers and partners: Notify the change of address to ensure uninterrupted communication and transactions.
- Update company sign: Change the address on the sign at the new headquarters.
Important note on changing company address
- Company seal: If the seal has address information, the enterprise needs to engrave the new seal when changing the address to another commune /ward.
- Sublicense: If the business has sublicenses (for example, conditional industry business licenses), the procedure for adjusting the information on these permits should be carried out.
- Notification period: Failure to promptly notify of the change of address may result in violation and sanction in accordance with the law.
Changing the head office address is an important procedure, requiring businesses to comply with legal regulations to ensure legality and avoid legal risks. Enterprises need to prepare all dossiers, comply with the prescribed order and time limit for the change process to take place smoothly. In addition, updating information with relevant agencies and partners is also an indispensable step to ensure uninterrupted business operations.
See also:
► Add or change business lines
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Chi nhánh Phan Thiết
