Labor regulations registration – Full support from Navi Accounting

In the current business environment, the development and application of labor regulations is not only a mandatory requirement in accordance with the law but also an important factor to help enterprises effectively manage personnel, maintain discipline, and protect the interests of both employers and employees.

However, many enterprises, especially small and medium enterprises, often do not have a clear understanding of the procedures for labor regulation registration, leading to the wrong implementation, delay or omission, affecting human resource management activities and even facing the risk of administrative sanctions.

To support businesses to thoroughly solve these problems, Navi Accounting brings labor regulation registration service professionalism, helping businesses save time and costs and ensure compliance with legal regulations.

1. Legal basis for adjustment of labor regulations

The internal labor regulations and the registration of internal rules are specified in:

• According to Article 119 of the Labor Code 2019 – the highest legal document regulating rights, obligations and responsibilities between employees and employers.

• Decree 145/2020/ND-CP – detailing a number of articles of the Labor Code related to labor conditions and labor relations.

• Clause 1, Article 6 of Decree 12/2022/ND-CP – regulating the sanctioning of administrative violations in the field of labor, social insurance and sending Vietnamese workers to work abroad under contracts.

• Decision 338/QD-LDTBXH 2021 – announcing new administrative procedures, amendments and supplements in the field of labor and wages.

• Decision No. 03/QD-SNV dated July 1, 2025 of the Department of Home Affairs.

These legal bases form the basis for the drafting, promulgation and registration of labor regulations, and at the same time clearly define the responsibilities of enterprises.

2. What are the internal labor regulations?

Although the current law has not given an official concept, it can be understood that the internal labor regulations are documents issued by the employer, including mandatory regulations that employees must comply with in the course of work.

► Internal labor regulations usually include contents such as:

• Working time, rest time.

• Prevention of sexual harassment in the workplace
• Order in the enterprise.

• Occupational safety and hygiene.

• Regulations on asset protection, trade secrets, technology secrets.

• Transfer the employee to work other than the labor contract

• Violations of labor discipline and forms of handling.

• Material responsibilities of employees.

• Implementing, inspecting, amending and supplementing labor regulations

Thus, internal labor regulations act as a “small law” of enterprises, regulating the behavior and responsibilities of employees, and at the same time help enterprises establish transparent and fair governance mechanisms.

3. When must an enterprise register its labor regulations?

According to Article 119 of the Labor Code 2019:

• Enterprises employing 10 or more employees are required to register their labor regulations in writing at the specialized labor agency of the provincial People’s Committee.

• Enterprises with less than 10 employees are not required to issue and register labor regulations in writing.

This registration is intended to ensure:

• The State controls the legality of the rules, preventing employers from making unlawful regulations that disadvantage workers.

• Create a legal basis for enterprises to handle violations of labor discipline and avoid legal disputes arising.

4. Competence to receive and confirm labor regulations

The agency that receives and handles the procedures for labor regulation registration is the Ward/Commune Department of Culture and Social Affairs.

This helps create favorable conditions for businesses when carrying out procedures, avoiding the need to travel many times to provincial agencies.

5. Dossier for registration of internal labor rules

According to Article 120 of the Labor Code 2019, the dossier of registration of internal labor regulations includes:

1. Written request for registration of labor regulations.

2. Internal labor regulations of the enterprise.

3. Written comments of the representative organization of employees at the establishment (if any).

4. Documents regulating labor discipline and material liability (if any).

Enterprises need to prepare complete and accurate documents to avoid being returned or requesting additional documents, causing loss of time.

6. Procedures for registration of internal labor regulations

► Step 1: Apply

Within 10 days from the date of promulgation of the labor regulations, the enterprise must send the dossier to the specialized labor agency.

Application form:

• Submit online via the Public Service Portal.

• Submit directly to the receiving agency.

• Submit by mail.

► Step 2: The competent authority reviews the dossier

• Within 07 working days, if the content of the rule is illegal, the receiving agency will make a written request for amendment and supplementation.

• If there is no response, after 15 days from the date of receipt of the dossier, the labor regulations will automatically take effect.

7. Sanctions for not registering labor regulations

According to Clause 2, Article 19 of Decree 12/2022/ND-CP, if the enterprise fails to register the labor regulations as prescribed, the administrative fine ranges from 5 million to 10 million VND.

In addition, the following cases are also sanctioned:

• Do not issue written rules when employing 10 or more employees.

• The application of the rules has not yet taken effect or has expired.

This shows that the registration of labor regulations is not only a mere administrative procedure but also a mandatory obligation, associated with the legal responsibility of the enterprise.

8. Some important notes

• Procedures for registration of labor regulations are free of fees and charges.

• Enterprises with many branches and production and business units located in different provinces need to send the registered regulations to the Department of Labor, War Invalids and Social Affairs where the branch is located.

• When developing rules, enterprises should consult with employees to ensure practicality and applicability.

• Internal labor regulations should be publicly posted at the workplace.

9. Labor regulation registration service at Navi Accounting

With many years of experience in the field of legal advice and business support, Navi Accounting provides a comprehensive labor regulation registration service with the following contents:

• Consulting and drafting internal labor regulations in accordance with the characteristics of the enterprise.

• Check and review regulations to ensure they are not illegal.

• Representatives of customers submit dossiers and work with competent state agencies.

• Monitor, receive results and hand over to the business.

• Consulting on labor law, assisting in handling disputes arising in labor relations.

10. Benefits of using Navi Accounting services

• Save time and costs: Enterprises do not have to learn complicated procedures by themselves.

• Ensuring compliance with the law: The labor regulations are developed in accordance with regulations, avoiding legal risks.

• Optimize human resource management: Strict and easy-to-apply rules help improve management efficiency.

• Long-term companion: Navi is always ready to advise when the business needs to adjust and supplement the rules.

Internal labor regulations are an important tool for enterprises to establish discipline and at the same time protect the legitimate rights of both employers and employees. The registration of internal labor regulations is a mandatory obligation for enterprises with 10 or more employees, as well as a legal basis to help enterprises limit risks in human resource management.

With professional labor regulation registration services, Navi Accounting is committed to providing businesses with a comprehensive, fast and legal solution.

See also:

► Dossiers and procedures for dissolution of one-member limited liability company

► Dissolution of lump-sum, low-cost business 

If you need to use the accounting service package (tax report) of ketoannavi call now:

0968.153.486

Or you can Follow NAVI Accounting Facebook of us to stay up to date with the latest circulars, decrees, and corporate laws.